Documents lets you attach files to either a bike or a component
— receipts, warranty cards, service records, manuals, insurance
policies, photos. They live alongside the rest of your gear data
so you can find them when you need them, whether that's an
insurance claim, a warranty lookup, or proof of purchase.
The Documents overview page
Click Documents in the sidebar (or visit /documents) for a
single dashboard of every file across your garage:
- A storage usage bar at the top showing how much of your plan
quota is in use. - Files grouped by bike so you can see, per bike, the bike-level
documents and the documents attached to its components. - Filtering by document type (Receipt, Manual, Warranty, etc.).
- An Upload button that lets you attach a new file to any bike
or component you own.
Use this when you can't remember exactly which bike or component
you filed something against — the overview surfaces everything in
one place.
Plan availability
Document storage is part of Alloy and Carbon. Steel users see the
Documents page but are prompted to upgrade.
| Plan | Storage |
|---|---|
| Steel | — (upgrade required) |
| Alloy | 1 GB |
| Carbon | 5 GB |
The usage bar on the Documents page tells you live where you stand
against the cap. See Subscription plans
for the full comparison.
Where to upload
Three entry points, all backed by the same storage:
- Documents → Upload — pick the bike or component on the way
in. Best when you're filing a batch of paperwork. - Bike → Documents tab — file is attached to the bike (great
for purchase receipts, registration docs, frame insurance). - Component → Documents tab — file is attached to the
component (great for the manual of a power meter, the warranty
card on a wheelset, the receipt for a chain).
Component-level documents follow the component if you transfer it
to another bike, and they show up under the destination bike on
the overview page automatically.
Supported files
- Formats — PDF, JPEG, PNG, WebP, HEIC, DOC, DOCX.
- Max size per file — 50 MB.
The upload flow validates both before it accepts the file.
What to track per file
When you upload, you can fill in:
- Name — a short label.
- Type — Warranty, Manual, Receipt, Invoice, Service Record,
Photo, Insurance, or Other. Used for filtering and icons. - Description — free text.
- Document date — when the document was issued (purchase date
for a receipt, service date for a service record). - Expiry date — for warranty / insurance, so the system can
warn you before it lapses.
Type, description, document date, and expiry are optional but make
the file far easier to find later.
Expiry warnings
For warranties and insurance documents, set the Expiry date and
the system flags them automatically:
- Expiring soon — within 30 days of expiry.
- Expired — past the expiry date.
Especially useful for insurance policies and electronic-component
warranties (power meters, lights, e-bike batteries) where
forgetting the date is the whole problem.
Privacy
Documents are private to your account. They're never shown on your
public profile or in the public bike directory, even when the
bike or component they're attached to is published. The only way
someone else sees them is if you share the file directly outside
WatchMy.bike.
Tips
- Snap a photo of the bike's serial number when you add it. If
it's ever stolen, you'll be glad you did. - For any electronic component, save the warranty registration
confirmation as a Warranty type with the expiry date — they're
the longest-warranty parts and the easiest to lose track of. - Receipts pair nicely with the cost field in
Record a service — receipt
for proof, cost field for the analytics.